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For vendors

Always invited. Always free.

Every vendor on every VSync event — at no cost. No seat charge, no per-event fee, no adoption conversation. The brief, the dock window, the Wi-Fi password, the floor plan — composed by the planner, in your inbox the moment you confirm.

What you get

The brief, composed.

01
Brief in your inbox 24h before
Wi-Fi credentials, parking, the dock you should pull up to, the freight elevator schedule, the green room, the contact at the venue.
02
Live floor plan and dock map
Where your tables go. Where the bar is. Where the booth lands and the photographer needs the angle. Edited live by the planner, current on your phone.
03
Direct line to the planner
A thread for your event — replacing the group text, the email chain, the lost message. Photo upload from the dock.
04
COI and document upload
Drop a PDF. We log expiry, remind you 30 days out, alert the venue if anything is missing for the date.
05
Day-of mobile view
Your captain, your runner, your second shooter — everyone with the run of show in their pocket. Push when something shifts.
06
Always free — for your whole team
No per-event charge, no per-seat charge, no upgrade prompts. And it’s not just one seat — invite your coordinators, your second shooter, your captain, your lead driver. Every name on the call sheet is free. The planner pays. You receive.
Additional Files

Your files, on the event.

Upload your files once — the power needs, the do-not-play list, the shot list, the stage plot — and they sit on the event, attached to your profile. The planner sees them. The other co-vendors who need to see them see them too.

You decide who. Planner-only by default. Open them up to the lighting designer when they need the stage plot. Keep them closed otherwise. The files that used to live in a Dropbox folder no one had access to are now on the event, with the right eyes and no more.

For DJs and entertainers

Your rig, your rider, and your weekend.

If you spin, sing, mix, or play — the rider you carry from gig to gig lives on the event. The planner sees your load-in window. The lighting designer sees your stage plot. The catering captain knows the headline performance is at nine, not nine-fifteen.

Your number stays yours. The planner messages you through VSync, not your personal cell. Your second mic, your runner, your stage tech — invite them onto the event with their own free seats. Read the brief in your inbox before you sign anything. The part of the job that used to be “what door, what time, what’s the password” disappears, and you get back to the part you came for.

Brief preview

Read it first. Then decide.

The planner’s invite arrives in your inbox with a link to the brief. Open it — no account required. The event, the date, the load-in window, the COI request, the rough scope: all visible before you sign anything.

Decide. Sign up if you’re going. Pass if you’re not. The brief preview link is single-use and tied to the invite — your inbox stays your inbox, and you never have to make an account to read what you’re being asked to do.

Vendor teams

The whole team, on the same page.

Invite your coordinator. Your second shooter. Your sous chef. Your lead driver. Anyone on your company’s call sheet for the event can have their own VSync account, see the briefs they’re on, and message the planner directly. Owner and coordinator roles let you decide who can speak for the company and who’s along for the run.

Free, all of them. No per-seat charge. The vendor’s team is free — every name on the call sheet, not just the headline.

Ready when you are

The next event you plan, in place.

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