Vendor briefs

Each vendor, briefed in their own language.

The Wi-Fi password, the dock window, the parking instructions, the green room, the kitchen, the contact name. Composed once for the venue; accessible in-app the moment a vendor is confirmed.

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What goes in a brief

Everything they ask for, before they ask.

Wi-Fi credentials

On the brief, in the email, on the floor plan. Vendors stop interrupting the planner ten minutes before doors.

Dock window and freight schedule

When to pull up, where to pull up, when to be out. Conflicts surface before they happen.

Parking and load-in maps

Annotated photographs and floor plans. Where the trucks go, where the staff park, where guests can't.

Green room, kitchen, A/V drops

A vendor-specific section. The DJ sees the green room and the power drop; the florist sees the back-of-house.

House rules and noise ordinance

Sound off by 11pm. No subwoofers. No cold sparks. Set once at the venue level; appears in every brief.

Direct line to the planner

A thread per event. Photos from the dock. Quick questions. No more group text.

Vendor response matrix

The answers, in one grid.

Build the questions your event actually needs. How many vehicles. Whether they need power. Whether they want a vendor meal. Mark each prompt required or optional, assign it to specific vendors or all of them, set a due date.

As replies come in, the answers populate a vendors-by-questions grid with a KPI strip across the top — total vehicles, total meals, totals for the prompts that matter for the day. Export the grid to CSV for the operations binder or print it for the production meeting. The questions you used to ask twelve times are asked once.

Additional Files

The DJ's files, on the event.

The DJ uploads their power needs and the do-not-play list. The photo team posts the shot list. The band shares the stage plot. Each file sits on the event, attached to the vendor who owns it.

The vendor decides which co-vendors can see it — planner-only by default, or opened up to the lighting designer, the catering captain, whoever needs the context. The files that used to live in a Dropbox folder no one had access to are now on the event, with the right eyes and no more.

In-app, always available.

Every confirmed vendor sees their brief the moment they log in. The right logistics, the right contact, right there — no forwarding, no attachments.

PDF export and send-on-confirm — coming next.

One-click PDF export and automatic brief delivery the moment a vendor confirms are in development. For now, vendors access their brief directly in the app.

Ready when you are

The next event you plan, in place.

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